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Posted 07/21/2022

Executive Personal Assistant - Permanent - Palm Beach Gardens, Florida

We have a fantastic opportunity for a personable and highly organised individual to join a family office based in Palm Beach Gardens. As their Executive Personal Assistant, you will be responsible for the management of the day to day lives of the Principals along with the running of their home. The successful candidate will have excellent communication skills, be switched on and be able to manage a varied workload at any one time. The role will be based between their family office and home office.

Responsibilities
  • • running personal errands
  • • scheduling appointments
  • • answering phone calls and passing on messages as required
  • Managing all correspondence
  • Act as a primary gatekeeper, so being the first point of contact for anyone trying to contact the Principals
  • Communicating effectively between family members and staff in the family office
  • Assist in project management, especially with the renovations of a new property
  • Household vendor management
  • Coordinating all aspects of travel for principles and other family members,
  • Calendar management
  • Letter preparation
  • Holiday preparations
  • Database entries and management
  • Document updates and management
  • Arrange and organize fundraisers at the home
  • Arrange and organize parties and events
  • Opening and management of all mail
  • Arranging service on the cars
  • Any personal adhoc duties as required by the Principals
Ideal Candidate
  • Strong verbal & non-verbal communication skills
  • Mac computer skills with all Microsoft packages
  • Eloquent letter writing abilities
  • Good organizational skills
  • Attention to detail
  • Flexibility and adaptability
Package
Salary: $100k - $150k depending on experience

2 week’s PTO which increases over time

8 days paid public holidays

401k contributions

Health insurance

Education reimbursements for continued learning

Responsible Consultant: Philippa Smith

Status: LIVE

EXECUTIVE PERSONAL ASSISTANT

PERMANENT

PALM BEACH GARDENS, FLORIDA

Posted 07/21/2022

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We have a fantastic opportunity for a personable and highly organised individual to join a family office based in Palm Beach Gardens. As their Executive Personal Assistant, you will be responsible for the management of the day to day lives of the Principals along with the running of their home. The successful candidate will have excellent communication skills, be switched on and be able to manage a varied workload at any one time. The role will be based between their family office and home office.

Responsibilities
  • • running personal errands
  • • scheduling appointments
  • • answering phone calls and passing on messages as required
  • Managing all correspondence
  • Act as a primary gatekeeper, so being the first point of contact for anyone trying to contact the Principals
  • Communicating effectively between family members and staff in the family office
  • Assist in project management, especially with the renovations of a new property
  • Household vendor management
  • Coordinating all aspects of travel for principles and other family members,
  • Calendar management
  • Letter preparation
  • Holiday preparations
  • Database entries and management
  • Document updates and management
  • Arrange and organize fundraisers at the home
  • Arrange and organize parties and events
  • Opening and management of all mail
  • Arranging service on the cars
  • Any personal adhoc duties as required by the Principals
Ideal Candidate
  • Strong verbal & non-verbal communication skills
  • Mac computer skills with all Microsoft packages
  • Eloquent letter writing abilities
  • Good organizational skills
  • Attention to detail
  • Flexibility and adaptability
Package 150000

Salary: $100k - $150k depending on experience

2 week’s PTO which increases over time

8 days paid public holidays

401k contributions

Health insurance

Education reimbursements for continued learning

Responsible Consultant: Philippa Smith

Status: LIVE

Silver Swan Recruitment